Legal Secretary - Pasadena Office

Essential Job Duties:

  • Handles E-filings and understands the litigation process from beginning to end
  • Supports both litigation and corporate attorneys
  • Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription
  • Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter
  • Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
  • Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate
  • Schedules appointments and meetings for attorneys
  • Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar
  • Maintains client files

Other Duties:

  • Arranges for travel for attorneys including hotel, airline and transportation
  • Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements
  • Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
  • Back-up and overflow secretarial coverage when needed
  • Performs all other duties as assigned


  • High School Diploma
  • Five plus years legal secretary experience in the area of employment litigation and transaction law
  • Excellent oral and written communication skills
  • Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail
  • Excellent business writing, editing, proofreading skills, spelling and grammar
  • Proficiency MS Office Suite which includes Word, Excel, PowerPoint
  • Knowledge of document management systems such as IManage
  • Ability to type 70 wpm
  • Ability to proactively organize and prioritize workflow for multiple attorneys
  • Ability to multi-task
  • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
  • Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
  • Stellar attendance and punctuality

Physical Demand:

While performing the duties of this job, the employee will:

  • Stand/walk frequently during their scheduled shift
  • Ability to see well enough to read/compose reports and use the computer
  • Ability to hear well enough to communicate with clients, co-workers and outside vendors
  • Climb, stoop and kneel, occasionally
  • Use fine finger manipulation including writing, typing, and using the telephone system
  • Ability to work more than 40 hours a week 

Work Environment:

While performing the duties of this job, the employee is regularly exposed to normal office working conditions.  The noise level in the work environment is usually moderate.

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